One-Off Hire Terms for Dundee District Scout Hall

1. Booking and Fees

  • The hall is available for one-off hires by individuals, community groups, and organisations. Scout and other youth groups may receive priority or discounted rates.
  • A completed online booking form and a non-refundable deposit of 20% of the hire fee(Minimum ยฃ20) are required to confirm the booking.
  • Full payment is due no later than 7 days before the event date.

2. Usage Times

  • The agreed hire period includes setup and cleanup. The hall must be vacated promptly at the end of the booking period.
  • Overrunning the agreed time may result in additional charges.

3. Responsibilities of the Hirer

  • The hirer is responsible for the conduct of attendees and ensuring the hall is treated respectfully, reflecting the values of the Scouting movement.
  • The hirer must ensure that any electrical item brought in to use has been PAT tested and takes all responsibility for the use of said equipment.
  • The hall must be left clean and tidy. Cleaning supplies will be provided; rubbish should be removed unless otherwise agreed.
  • The hirer must ensure all doors and windows are secured, and all lights, heating, and electrical appliances are turned off upon leaving.

4. Restrictions

  • Alcohol is permitted only with prior written consent and proof of the relevant licensing. Events serving alcohol may require additional supervision.
  • Smoking and vaping are strictly prohibited inside the hall and within 5 metres of entrances.
  • No activities contrary to the aims or values of Scouting (e.g., promoting discrimination or violence) are allowed.
  • No dramatic, musical, film or video work shall be performed or shown at the premises without obtaining all necessary copyright licences and any theatre, film, video, public entertainment licences.
  • Noise levels must be kept to a reasonable volume to respect neighbours and other users.

5. Health, Safety, and Safeguarding

  • The hirer must familiarise themselves with the hallโ€™s safety information, including fire exits and equipment.
  • Fire exits must not be obstructed, and all attendees must comply with emergency procedures if necessary.
  • If the event involves children or vulnerable adults, the hirer must ensure appropriate safeguarding measures, including adequate adult supervision and adherence to relevant laws.
  • The use of hazardous materials or open flames (e.g., candles) is prohibited unless prior approval is granted.

6. Insurance and Liability

  • The hirer must provide proof of public liability insurance if required (e.g., for commercial events).
  • Dundee District Scouts are not responsible for the loss, theft, or damage of personal property brought onto the premises.

7. Cancellation Policy

  • Cancellations must be made in writing. Deposits are non-refundable. Cancellations within 7 days of the event will forfeit the full hire fee.
  • Dundee District Scouts reserve the right to cancel a booking if the hall is required for essential Scouting activities or emergencies. In such cases, a full refund will be provided.

8. Damages

  • Any damages to the hall or its contents during the hire will be charged to the hirer. This includes excessive cleaning costs.

9. Indemnity

  • The hirer agrees to indemnify Dundee District Scouts against any claims, damages, or losses arising from their use of the premises.